For volunteer squads, private services and fire-based EMS
Off the clipboard. On every crew's phone.
SquadDesk keeps every member's certifications and CE hours current, turns the daily truck check into a two-minute phone checklist, and fills the schedule without a group-text scramble.
One price for the agency plus a small amount per user. Unlimited units.
Example: compliance at a glance
Example: this morning's rig check
Everything the back office needs, one place
Certifications and CE
Each member's cards and expiration dates, with warnings 30, 60 or 90 days out. CE hours roll up against each certification. Export the roster for audits in one click.
Rig checks and inventory
Your checklist, your par levels. Crews count from their phone; anything short, expired or expiring within 30 days becomes an issue until it's restocked.
Shift schedule
Post shifts, repeat them weekly, and let members sign up for open seats. Unfilled seats stand out so you can fix gaps before the tones drop.
Grant finder
Live federal fire and EMS grants from Grants.gov, the programs agencies like yours apply for most, deadline tracking, and application drafts prefilled with your agency's details.
Time clock and time off
Members clock in and out from their phone. Officers fix missed punches, with every change logged, and export hours by pay period. Time-off requests get approved in one tap and show on the calendar.
Trade board and approvals
Can't make a shift? Post it for trade. Every pick-up, drop, trade and time-off request lands in one approvals queue, so officers always know who's covering.
Equipment checkout
Radios, pagers, keys and loaner gear signed out by name with due dates. Overdue items stand out, and anything returned damaged opens a repair ticket.
Members and recruiting
Every member's profile, emergency contact, certs and gear in one place, plus a recruiting pipeline that turns open-house leads into members.
Help desk
Broken latch, dead pager, door code not working: members open a ticket from their phone and see when it's fixed.
Built by someone who's done the job
Designed around how squads actually run: volunteer rosters, overnight crews, and the truck check nobody wants to do on paper.
Works on any phone
Nothing to install. Members sign in from the browser on whatever phone or computer they already have.
Your data stays yours
Members see their own records; officers see the roster. Export everything to a spreadsheet anytime.
Pricing
A flat agency fee plus a price per user, billed monthly. Unlimited units, email and text paging on every plan.
Core
+ $5 per member, $10 per admin
- Scheduling, trades and time off
- Certifications and CE hours
- Rig checks, inventory and gear checkout
- Time clock and timecards
- Messages and email/text paging
- Help desk, member profiles and recruiting
Add Grant Finder, AI Insights, Contracts & Billing or Bids & Proposals for +$1/member and +$2/admin each.
Choose CoreFull
+ $7 per member, $14 per admin
- Everything in Core
- Grant Finder with AI-drafted applications
- AI Insights: ask questions, AI reports, scheduled report emails
- Contracts & Billing: staffing to contract and invoices
- Bids & Proposals: RFP tracking and answer drafts
What would we pay?
Per month. Setup covers roster import, configuration and training: $250 up to 25 users, $500 up to 75, $1,000 above that.
Over 150 users or several stations? Ask us for a quote. Want to see it first? Book a demo.
Questions
Does SquadDesk know my state's certification rules?
You set them. Each agency chooses which certifications are required, how many CE hours each needs per period, and how far ahead to warn. Check your state EMS office's current requirements when you set it up.
Does it replace our patient care reporting software?
No. SquadDesk handles the back office: people, trucks and the schedule. It never stores patient information.
How do members get access?
An officer adds each member with a temporary password. Members sign in from any browser and change it themselves.
Can we move our existing roster in?
Add members from the Members page. For large rosters, contact us and we'll help import your spreadsheet.
Can we cancel anytime?
Yes. Cancel from the billing page and you keep your plan until the end of the period you paid for. There's no long-term contract.
Talk to us
See a demo with your own roster, get a quote for a large agency, or just ask a question. We'll get back to you within one business day.